Create an Organization

At The University of Alabama, we encourage creativity and the expression of new ideas through the establishment of Student Organizations.  Any enrolled UA student can initiate the creation of a new student organization.  In addition, any group of 10 or more currently enrolled UA students who refer to themselves as an organization or club must apply to be recognized with The SOURCE via their individual my SOURCE profile.  As a new organization, the following resources below will assist in submitting your application for recognition by The University of Alabama’s Office of Student Involvement.


Application Deadlines 2018-2019


During the Rolling Submission Period, apps are reviewed on a regular basis as they come in.  Typically all organizations approved during this timeframe will begin their official provisional status at the Start of the Fall 2018 semester.

March 26, 2018 – August 31, 2018  (Provisional Time- Sept. 3, 2018- Oct. 3, 2018)


Once the rolling submission period has closed, there will only be 2 additional Organization Creation deadlines.  Provisional timelines are accurate only if the organization is granted approval and there are no issues with the application submitted by the designated deadline.  If you miss the rolling deadline, applications will only be reviewed only two more times during that specific semester and the deadline strictly enforced unless extended by our office:

  • Sunday, September 23, 2018 (Provisional Time- Oct. 1, 2018 – Nov. 1, 2018)
  • Sunday, October 21, 2018 (Provisional Time- October 29, 2018 – November 29, 2018)

NOTE:  New org approval goes on a freeze after Oct. 21st.  Any application submitted AFTER Oct. 21st will be eligible for approval during the 1st January review. 


Provisional timelines are accurate only if the organization is granted approval and there are no issues with the application submitted by the designated deadline. .  If you miss the rolling deadline, applications will only be reviewed once a month after the close of the deadline listed below.  If you plan to participate in SPRING GOBD, we recommend submitting your application during one of the two Fall Organization Deadlines.

  • Sunday, January 6, 2019 (Provisional Time- January 14, 2019– February 14, 2019)
  • Sunday, February 10, 2019 (Provisional Time- February 18, 2019– March 18, 2019)


“Create An Org” Information

Please Download the

Create An Org” Packet 2018

for complete details.

An organization that has not been registered with The SOURCE previously is considered a New Organization.  All NEW organizations must go through a 1-month status called a “Provisional Status” where they will be allowed to do nominal business of the organization.  During this timeframe, the organization must do the following:

  1. Identify 1 or more advisors that are full-time faculty and/or staff members (Needed prior to application)
  2. Successfully submit a New Organization Registration via mySOURCE. (See Org Packet for Instructions)
  3. Submit an ONLINE Docusign Hazing Policy Acknowledgement from approved officers (must be initiated by the President) & Child Protection Training form from the president
  4. Attend a New Organization Workshop hosted by The SOURCE  (Coordinated after approval)
  5. Establish and complete at least 50% of their submitted “Sustainability Goals” within the first month. (Will submit future proof online)
  6. Successfully recruit and add at least 10 official members to their organization roster. (within the 1st month)

Additional “Create An Org” Resources:

Create An Org Packet 2018

Constitution Writing Guide *PDF)

Constitution Writing Guide *DOC (Can be used as a template you can edit)


Online Child Protection & Hazing Policy Submission Instructions

Helpful Instructions

Online PDF of DocuSign Submission Instructions

Video Tutorial on Submission Process:

HAZING Select (1) signed by President, VP, and Advisor:

(This form is completed as a group.  President Must Begin Form and then it is routed to everyone else)

SUBMIT-  Hazing Policy Acknowledgement 

CHILD PROTECTION Select (1) signed by President or Core Officers of Groups who work with minors:

(This form is completed individually.  President must fill out. Other Officers of groups who work with minors should submit.  Each Officer selects the appropriate form based on their age)

SUBMIT- Child Protection Form (19 yrs of age and Older)

SUBMIT- Child Protection Form (Under 19 yrs of age)

NOTE:  Once a version of both forms has been completed, they will be routed electronically to our office for review.  You will receive an email confirmation once they are processed/approved. Please be sure to use the same organization name on each form.


Click the FAQs below for answers regarding the creation process of organizations.

To be recognized by the University of Alabama as a registered student organization you need the following:

  • At least 10 interested members with names, emails, and contact information (all UA students)
  • A President, Vice-President, and Treasurer (all UA Students)
  • A faculty/staff advisor, who must be a full-time employee of The University of Alabama
  • An organization constitution established in accordance with specific guidelines set by The University of Alabama for all registered organizations

First you will need to access your my SOURCE account. 

  • Go to
  • Click the “my SOURCE” logo (top right)
  • Once on the my SOURCE page, you will click on the login button (top right)
  • Once directed to the myBama screen, enter your username and password
  • You will now reach your my SOURCE personal homepage.  If you have never visited my SOURCE, you should update your profile with contact information, including a telephone number.  If you have been in the system, make sure your profile information is updated.

Next, you will begin the organization creation process.  For this step, you will need a electronic version of your new organization’s constitution, as well as the names and emails of your organization officers and members, as well as your advisor’s name and contact information.  To proceed:

  • From your my SOURCE profile select the “Organizations” tab
  • Next select the button “Register a New Organization” found at the bottom left of the page
  • Fill out the appropriate information (included above in information and/or documents needed)
  • Click “Submit for Approval” once all of your information has been recorded
  • Click Finish
  • Print the final page of your submission (Hazing Acknowledgement Form) and submit to the Office of Student Involvement (3610 Ferguson Center)
  • Download an complete the Child Protection Training Acknowledgement (President Only; Add Exec board if org works with minors)
  • Your organization will receive an email of approval/denial within 1-2 weeks of submission unless mitigating circumstances exist

Students may ask any University of Alabama full-time faculty or staff member to serve as an advisor to their organization. Students will often ask mentors, faculty or staff members in the department the organization is in, or faculty or staff members they know might have an interest in the organization.  Having a difficult time identifying an organization advisor?  Contact The SOURCE for assistance and guidance with the process.

All organizations should update their information on their my SOURCE organization page.  Organization leaders should update the organization page and information within my SOURCE anytime there is a change.  Once approved, organizations should check out the resources available via The SOURCE website for organization management.

  1. The opportunity to obtain meeting or event space in campus facilities
  2. The opportunity to obtain a “web presence” via the mySOURCE organization portal
  3. The opportunity to publish announcements in all University publications and via my SOURCE
  4. The opportunity to have the organization listed in all Student Involvement Office publications, as well as on the official online database of University of Alabama student organizations
  5. The opportunity to apply for funds through the SGA Financial Affairs Committee (FAC)
  6. Sponsorship of events, on-campus solicitation, and fundraising activities by The Office of Student Involvement or other willing UA Departments/entities.
  7. Opportunity to participate in fall and spring “Get On Board Day” and other services of the Office of Student Involvement and The SOURCE, such as Organization Take Over.
  8. Access to consultation with Office of Student Involvement professional staff on organizational issues (i.e., conflict resolution, retreats, officer transition, etc.) and access the the Student Organization Resource Center provided by The Office of Student Involvement.
  9. Free advertising of program/activities in the Ferguson Center and use of display cases.
  10. Leadership development and training opportunities via SOURCE programming team