GOBD- Info for Vendors & Community Groups

The Office of Student Involvement & The SOURCE from The University of Alabama is currently making plans for the 2019 Fall Get on Board Day (GOBD) experience. GOBD is designed to encourage students’ extra-curricular involvement by showcasing the over 500+ student organizations on campus, as well as the countless opportunities available within the community.   Last year there were 25,000+ individuals at this event and we anticipate another stellar turnout again this year!   The event will take place on Thursday, August 29, 2019 from 5:00pm to 9:00pm.  The inclement weather/back-up date is September 3, 2019.  We would like to invite your company or non-profit organization to participate as a vendor for this event. ***************************************************************************************************************************************************************************************************************************************

PRIORITY DEADLINE: July 15, 2019
FINAL DEADLINE:  August 1, 2019 by 11:59 PM 

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All Vendors should be aware of the following stipulations:

General Event Details

  • Get on Board Day will take place on Thursday, August 29, 2019 from 5:00pm-9:00pm; Set-up begins at 2:00pm.  In the event of inclement weather, GOBD will be postponed and the contact person for each company notified by 2:00pm or earlier on the day of the event.  The inclement weather date has been set for Tuesday, September 3rd, 2019.  Registration in non-refundable.
  • The registration deadline for Vendors/Non-Profits is August 1st.  Submission online must occur by 11:59PM on that day.  Your Registration is always contingent upon our approval and will be reviewed to ensure that items meet our GOBD guidelines/stipulations.  Payment is accepted by check, credit, or cash.  Vendor/Non-Profit payment can be sent via postmarked by August 1st to Box 870167, Tuscaloosa, AL  35487 or submitted in person to the Office of Student Involvement between the hours of 8:30am-4:45pm at 751 Campus Drive (Ferguson Center Rm. 3610). 
  • Registration is deemed complete once Vendor Form & Payment have been submitted and the details have been APPROVED by our office
  • The Office of Student Involvement reserves the right to deny registration based on non-compete guidelines or any other stipulation of the University’s sponsorship practices.  Checks can be made payable to The University of Alabama or payments can be accepted via our secure online process, along with registration; An official invoice/payment receipt can be emailed to the appropriate contact when requested
  • 1 parking pass will be provided for each vendor/non-profit; Additional Passes depending on package selected are available
  • Table dimensions are 6ft. (On some rare occasions if there is a broken table in the mix or we run out, then  8ft tables would be provided.  All tables about 3-4 ft. in width typically; Long Classroom style plastic table); Each table receives two folding chairs.
  • Tents are available for everyone for an additional $150.00. If you would like to request a tent, that must be indicated during registration. If you plan to provide your own tent, it must be no larger than 10 X 10. Some packages come with a tent.

Table and Event Guidelines (Do’s & Don’t)

  • Please note on your registration form if you would like to request a location with electrical power access.  Not all GOBD spots are accessible to power. Try to fill in as much detail as possible in the special needs sections of your registration form, as some things have to be approved prior to use.  All attempts will be made to accommodate every need, but access to electrical power is limited and specific requests will have to be coordinated and approved through UA Grounds.  One of our representatives will contact you to discuss the feasibility of any special requests and to confirm needs. This is to include any organization/vendor that requests use of a large space or location that requires access to specific needs or other vendors. 
  • If approved for power, you must bring your own extension cords and surge protectors (preferably a grounded extension cord). Vendors are only guaranteed access to one outlet.
  • Large Items that have not received prior approval to be displayed should not be brought to GOBD. Do not bring tables or items that are not a part of the original set-up unless you have a special accommodation.
  • Vendors CANNOT sale items, but can provide giveaways and promotions and are encouraged to do so for optimal business/service exposure.
  • All promotional item descriptions, food items details, or beverages provided at vendor space will need to be included on the registration form and must be approved by The Office of Student Involvement prior to distribution
  • All building of structures and use of equipment at the vendor space must be included on your online registration form for approval
  • Generators are not allowed.
  • Decorations, table cloths, etc. are allowed. No hanging, building of any objects that were not approved.
  • Only prepackaged food/candy or approved food vendors are allowed to be distributed.
  • No MONETARY GAIN RAFFLES and no money should be taken for goods or services and no contracts should be signed.
  • Solicitation from organizations or individuals who are NOT registered with GOBD will not be allowed. Anyone found to be passing out or distributing items at GOBD without approval will be asked to leave by staff or campus police.
  • Vendors are guaranteed the right to distribute pre-approved items from their table, only.  You are not permitted to roam around distributing items.
  • Registration and/or promotion of travel experiences/volunteer trips are prohibited unless you have a special accommodation from our office. This accommodation would be in addition to registering your table.
  • In the event of an emergency, please follow the directions of the Student Involvement staff and/or UA staff, as they are provided for the safety of you and our students. Continuing to talk to students at your table during this time will result in being banned from attending future events.
  • Staff from time to time may be ask you to modify or stop an activity at your table; we expect compliance with any directives given in order to ensure a successful event or you will be asked to leave.
  • All vendors will be required to sign and submit a copy of our 2019 Vendor Guidelines (see sample form)

Advertising

  • From time to time either as a part of the stipulations of the package chosen or social media, we will use your vendor logo.  The quality of the logo is important, as we want to represent your group as best as possible in any printed materials or signage.  Please have available during registration an  .eps, .jpg, or .png file of your logo.  If you have the file in multiple sizes and styles without background, that would be the best option.  Feel free to send multiple options, when available

All registration submissions will be reviewed and The Office of Student Involvement reserves the right to deny use of any equipment/item, etc. In the event of any concern related to an item, our goal is to contact you to work through the best possible solution prior to denial, when applicable.

Vendors will be required to participate in a Vendor Orientation Meeting.  This event will take place on Friday, August 23, 2019.  After registration more details will follow regarding times, which will include online and in-person options.

Questions?  Contact The Office of Student Involvement at 205-348-6114 or uainvolvement@ua.edu (Note that some fees are negotiable; Contact our office if you would like to discuss package rates)

To Download the Package Guide as a PDF, Click 

2019 GOBD Vendor Information 

Click unique links below to be directed to the online registration portal for each:

*GOBD REGISTRATION HERE*

*SOA RESOURCE GUIDE REGISTRATION*

GOBD Vendor Fees

Vendor Package TypeTablesChairsAdvertisingParking PassesOther
Crimson Vendor
$500
2 Tables4 Chairs• Logo Included in GOBD ads run in CW & Social Media
• Logo Featured on GOBD Event Entrance Banners
• Sponsorship Recognition on Website
• Special Inclusion on GOBD Map Legend & Student Incentive Activity
3 Parking Passes1 Tent (Set-Up Included)
Gold Vendor
$250
2 Tables4 Chairs• Logo Included in GOBD ads run in CW & Social Media
• Sponsorship Recognition on Website
2 Parking Passes
Silver Vendor
$100
1 Table2 Chairs• Sponsorship Recognition on Website1 Parking Pass
Non-Profit Vendor
$50
1 Table2 Chairs• Sponsorship Recognition on Website1 Parking Pass
Crimson Food Vendor
$250.00 & 1500 minimum food samples
2 Tables4 Chairs• Logo Included in GOBD ads run in CW & Social Media
• Logo Featured on GOBD Event Entrance Banners
• Sponsorship Recognition on Website
• Special Inclusion on GOBD Map Legend & Student Incentive Activity
3 Parking Passes1 Tent (Set-Up Included)
Gold Food Vendor
$150.00 & 100 minimum food samples
2 Tables4 Chairs• Logo Included in GOBD ads run in CW & Social Media
• Sponsorship Recognition on Website
• Special Inclusion on GOBD Map Legend & Student Incentive Activity
2 Parking Passes

 

SOA-IR Vendor Fees

Each year, The Office of Student Involvement at The University of Alabama hosts the Source Officers Academy. This is a mandatory event targeted towards executive officers for our 650+ student organizations. This experience roughly impacts about 2500 student leaders.  The Source Officers Academy and Officer Installation Reception will take place on Monday, August 26that Moody Music Hall. 

During this event, we will be providing the student leaders with a Leader Resource Guide. We would like to invite to your business to submit your logos or any other information for distribution within that guide. Being a part of our Leader Resource Guide is a unique and effective way to engage with the student leaders on campus and another opportunity to highlight your services outside of GOBD. Details about available options below:

Vendor Package TypeFeeDetails
SOA-IR Vendor Full Ad$90Vendors will have a full-page color ad in the Leader Resource Guide, as well as a logo included on the sponsorship slide for the Officer Recognition. Ad Size- 5 X 8; Full Color
SOA-IR Vendor Half Ad$45Vendors will have a half-page color ad in the Leader Resource Guide, as well as a logo included on the sponsorship slide for the Officer Recognition. Ad Size- 5 X 4; Full Color
SOA-IR Event$250Vendor will be listed as SOA-IR Official Sponsor, will receive recognition during event via powerpoint and in event closing, will receive half of back cover of Leader Resource Guide
SOA-IR Fundraising Ad$100Vendor will be listed in special inclusion of “Financial Opportunities” section of the Leader Resource Guide with a logo/picture, description of your business, a description of the fundraising opportunities available to groups at your establishment, and the contact information for the opportunity. This information would also be distributed throughout the year in our mandatory Funding Meeting attending yearly by roughly 500 students.
Involvement Mixer Food Vendor$25.00 & Food for 100 peopleRegistration fee supplies support for vendor to sponsor food samples for 100 people for 1 of 4 signature organization mixer events hosted on September 12th, 19th, 26th, or October 3rd. Vendor will choose date. Vendor will also receive half page ad space in Leader Resource Guide.