Policies and Procedures

Chalking Guidelines

  • Official University policies and procedures regarding sanctioned chalking areas and approved surface spaces for advertising.

Child Protection Training Acknowledgement

  • This form is NOW accepted ONLINE!  UA requires each president of a registered campus organization to complete a Child Protection Acknowledgement Training.  See the “Renew An Org” page or “Create An Org” page, depending on the org process you are completing, to be directed to the ONLINE process of collection of these forms via an electronic Docusign process.  The last page of the Child Protection document is an “Acknowledgement Form” that the designated officer must read, complete online, which is then electronically routed to The Office of Student Involvement.  **Please note that this form is a requirement for renewal of your organization and must be submitted and processed in our office before your organization is officially recognized.  If you are a student organization whose primary mission involves children, then every member of your executive board should complete this form.**

Constitution Writing Guide 2016-17

  • Outlines a standard format for the required organizational constitution.  Please review carefully as some aspects are required per UA Guidelines (see “Create an Org” page)

Crimson Trails Program

  • The SGA has worked in partnership with UAPD and Risk Management to create standard route options for events like 5ks, Parades, and other demonstrations.  For more information, click the link above found in the title.

Hazing Policy Acknowledgment

  • This form is NOW accepted ONLINE!  Required form for all registered student organizations and collected via an ONLINE electronic Docusign process to be initiated by the President and routed to the Vice President and Advisor.  See “Renew An Org“  page or see “Create an Org” page for details on submission and processing of the ONLINE Hazing Policy Acknowledgement Form, based on the type of org process you are completing.

Housing and Residential Communities Distribution Guidelines

  • Official policies provided by Housing and Residential Communities regarding posting materials in residence halls and distributing to resident advisors.

mySOURCE Organization Registration

  • Walks through the process of Organization Renewal through mySOURCE, our online organizational management system.  Trying to register a new organization?  See the “Create an Org” page.

Risk Management Information

  • This office provides resources and services to ensure that your planned events and activities are done in a safe and effective manner.  Visit this site for physical activity waivers, waivers for retreats or travel, and other liability/risk forms and resources. For specific information about the services offered by the Office of Risk Management, select the appropriate service area on their website; for information on areas without links, please contact their office at 348-4534.

 Room Scheduling Policy (Lloyd, Russell, Farrah Halls)

  • Policy utilized to assist with the scheduling of Lloyd, Russell, and Farrah Halls.  These policies must be adhered to in order to by anyone who chooses to utilize the space.  For more information about space reservations of these buildings, contact scheduling@ua.edu

Security Vendor Program

  • The University has reviewed the use of security services on University property and developed an approved security vendor program to provide departments, event hosts, student organizations and others, who need the services of a security firm, with a list of approved security vendors that meet certain requirements. Only security vendors approved by the University may be engaged to provide security services on University property or at off-campus events in the Tuscaloosa area paid with University funds. For more details, click the link above.

Social Event Guidelines 2017-18

  • Provides organizations with details regarding social event policies and procedures. For info regarding swap contract, see below.

Social Media Guidelines

Student Handbook

  • Official University policies and procedures governing all students at The University of Alabama.

Student Organization Handbook and Advisor Resources

  • This document provides a detailed outline of contacts, benefits, policies, services, and campus resources relevant to registered student organizations.  In addition, a special section is dedicated to advisor roles and responsibilities.

Student Org Portable Credit Reader Policy

  • Provides organizations with details regarding UA’s policy on the use of personal or organization portable debit and credit card readers on campus.

Swap Contract 2017-18

  • Provides organizations with parameters related to the agreement between two organizations who are hosting a social swap event.

University Trademark and Licensing

  • The office for trademark licensing in UA’s Intercollegiate Athletics department has a new website (click above)! The site includes a list of all UA trademarks, instructions for applying for a license and information on recognizing the difference between an officially licensed product and one that is not. The office for trademark licensing exists to protect the brand, image and reputation of The University of Alabama and to ensure the public can identify with and trust the quality of any product bearing an official athletic department mark.  Student organizations who wish to utilize UA trademarked symbols in t-shirts and/or designs, should review this policy and go through the proper channels for approval of the design.  Also note that restrictions on who is licensed to produce designs with UA trademarking can exist.